Human Resources Services
Telephone: 613-236-1393
1-800 637-6859
Ext. 2253
Quick Links

Job Openings

‹ Back

Administrative Assistant

Download the PDF Summary and Qualifications

Administrative Unit : The Research Centre for Religious Education and Catechesis
Supervisor : Director of the Centre
Hours : 20.00

Functions :


The Research Centre for Religious Education and Catechesis

The Research Centre for Religious Education and Catechesis at Saint Paul University is dedicated to cultivating and promoting multidisciplinary and applied research in religious education and catechesis in local, national, and international forums.

The Centre connects scholars and expert practitioners in regional, national and international collaborative projects that develop, apply, and communicate the work of religious education, catechesis and faith formation.

The interdisciplinary nature of this research and practice invites collaboration across fields focusing on areas that can make a difference in people’s lives. The goals include working toward a more informed and holistic consciousness, and an understanding and practice that leads to peace, justice and the integrity of all creation.

As a catalyst for leading edge research and exploration in critical and formative religious education, the Centre aspires to be a collaborative agency that seeks to:

  • Provide high quality academic research for the Canadian context leading to educational publications and catechetical materials
  • Direct and carry out joint research projects nationally and internationally promoting the involvement of SPU professors and students
  • Develop a peer review Journal for Religious Education and Catechesis
  • Offer scholarships to students pursuing studies in religious education or faith formation
  • Be a resource Centre for religious educators and catechetic leaders ministering in religious institutes and other Church-oriented bodies (dioceses, school boards, parishes, families)
  • Collaborate with the National Office of Religious Education, and regional and provincial religious and catechetical organizations and associations
  • Promote the formation of new leaders in religious education and catechesis and encourage the ongoing development of those ministering in the field 
  • Provide outreach programs, seminars, colloquia, institutes and workshops
  • Offer services both in French and in English, given Saint Paul University’s long tradition of promoting bilingualism. 

Job Summary:

Under the supervision of the Directors of the Centre and in collaboration with the members, the person filling this position provides a visible, active presence within the Saint Paul community and is responsible for the following main areas of activity:

  • provides secretarial support to the research centre
  • greets visitors and enquirers  providing relevant information and direction
  • participates in preparation and coordination of the research centre activities
  • creates a data base of current membership and contacts potential collaborators to expand the network of relationships

Specific duties:

Secretarial Support (App. 33% of time) 

  • writing, adjusting and typing of correspondence
  • recording and distributing of agenda and minutes of meetings, when involved
  • typing, adjusting, assembling, and updating documents, handbooks and guidelines
  • compiling and maintaining of members’ files
  • updating of budget and communicating relevant information to the directors
  • payment and reimbursement of research centre expenses
  • web maintenance. 

Community-building and Public Relations (app. 33% of time)

  • greeting and providing initial information to visitors and enquirers
  • advertising of research centre activities
  • coordination of research Centre communications and other P.R. activities
  • communicating with members and partners concerning our meetings and on-going information communicating information concerning our programs, studies, services to bishops, religious communities, universities, associations and other collaborators  .

Organization activities (app. 33% of time)

  • attending  meetings for discussion of activities related to this position
  • co-ordinating and attending the research centre social activities with centre members and staff
  • organizing and coordinating telephone conference calls and workshops
  • communicating information and participating in the coordination of activities with directors
  • providing insights, ideas and support.

Experience :


Essential Qualifications - Knowledge and Experience:

  • bilingual - oral and written (preferably ability to translate form one language to other)
  • ability to work as part of collaborative team
  • general office skills
  • familiarity with Religious Education and Catechetical activities and vocabulary
  • people skills
  • availability and flexibility
  • ability and willingness to take initiative and be pro-active in areas of responsibility
  • openness to learning
  • concrete commitment to on-going in-service for building of relevant skills.

Level of education and experience:

  • post-secondary education - at the DEC level or equivalent
  • good knowledge of Micro-office tools
  • preferably, some courses in pastoral theology, theology and/or religious education
  • good knowledge of web,  internet and social networking.

Additional Information:

Working Conditions

  • necessary encounters with others such as enquirers, guests, university body, research centre members
  • working with a collaborative team 
  • necessity to take initiative and be creative in approach to preparation of certain documents, correspondence – as well as serving the needs of others

availability - may need to be flexible in being available for certain centre activities that are outside of normal working hours.

Interested candidates should send their resume and cover letter to André Lacaille, Human Resources Director at