Office of Admission, Registrar and Student Services
registrar@ustpaul.ca
Telephone: 1-613-236-1393
1-800-637-6859
Quick Links
Print Print this page

ACADEMIC REGULATIONS

Saint Paul University applies the same academic regulations as the University of Ottawa, and more specifically those of the Faculty of Arts and the Faculty of Social Sciences when regulations differ from one faculty to the other, on occasion providing specifics that are detailed in each of the following sections.

For this purpose, it is understood that when reviewing the University of Ottawa regulations, "University of Ottawa" must be replaced by "Saint Paul University" and vice versa.

The Academic Regulations are set out below in two Parts:

  • Part I sets out Academic Regulations that are applicable to all levels of studies, unless a particular regulation specifically indicates otherwise.
  • Part II sets out Academic Regulations that are applicable to graduate studies only.

Preamble

Part I: Academic Regulations applicable to all levels of studies

Regulation I-1 - Categories and status of undergraduate students
Regulation I-2 - Bilingualism
Regulation I-3 - Program of studies
Regulation I-4 - Admission to a program
Regulation I-5 - Registration
Regulation I-6 - General policy on credit transfers
Regulation I-7 - Prior-learning recognition
Regulation I-8 - Courses
Regulation I-9 - Evaluation of student learning
Regulation I-10 - Grading system
Regulation I-11 - Academic standing, probation and mandatory withdrawal
Regulation I-12 - Conditions for obtaining a degree, a certificate or a diploma
Regulation I-13 - Distinctions
Regulation I-14 - Academic fraud
Regulation I-15 - Religious accommodations
Regulation I-16 – Appeal of decision

 

Part II: Academic Regulations applicable to graduate studies only

Regulation II-1 - Admission to a graduate programs
Regulation II-2 - Graduate program requirements
Regulation II-3 - Graduate enrolment
Regulation II-4 - Graduate research : supervision, ethics
Regulation II-5 - Examinations and grading for graduate studies
Regulation II-6 - Time limits for completion of graduate degrees and diplomas
Regulation II-7 - Theses


PREAMBLE

Saint Paul University is a Catholic university canonically established by the Holy See and thus subject to Canon Law and all pertinent Church documents as implemented in Canada.

Saint Paul University is committed to supporting students in their efforts to achieve their goals in regards to academic success. To this end, the University ensures the quality and relevance of its academic programs and develops a support network of services to help students throughout their university experience.

For their part, students must assume certain responsibilities. More specifically:

  • Choose a program of study suited to their personal goals, select courses that will satisfy the requirements of their chosen program, and consult resource persons available to them in different academic units when needed.
  • Become familiar and comply with the important dates and deadlines of the  Sessional Dates calendar.
  • Become familiar and comply with university and faculty regulations and procedures.
  • Regularly consult the different communication tools used by the University (such as websites, assigned e-mail address).
  • Conduct themselves in a manner that respects the rights of other members of the University community and that complies with the regulations of the University and its different constituents, as well as with the laws applicable in Canada.

New academic regulations and changes to existing regulations take effect May 1 of each year. New courses and new programs or changes to existing courses and programs take effect on May 1 of each year.

 

Part I: Academic Regulations applicable to all levels of studies

Regulation I-1 - Categories and status of undergraduate students

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-2 - Bilingualism

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-3 - Program of studies

Saint Paul University applies the regulation of the University of Ottawa, with the following addition to the category of offered programs (section 3.1) :

  • Ecclesiastical Bachelor:  Saint Paul University offers ecclesiastical degrees that meet the standards set by the Congregation for Catholic Education. 

Regulation I-4 - Admission to a program

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • For a student to be admitted to a program, all of the program’s admission requirements must be met. The requirements and procedures for admission to a program of study can be found on the University’s website.

Regulation I-5 - Registration

Saint Paul University applies the regulation of the University of Ottawa. However, “Important Dates and Deadlines” are those of the Sessional Dates calendar.

Regulation I-6 - General policy on credit transfers

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-7 - Prior-learning recognition

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-8 - Courses

With the exception of sections 8.3 and 8.4, Saint Paul University applies the regulation of the University of Ottawa. Section 8.3 shall read as follows:

  • Course attendance is determined by faculty regulation, approved by the Senate. The faculty regulation must specify if a student’s attendance to his courses can be an element of evaluation and a condition of final exam participation. If so, this information must appear in the course syllabus.

Regulation I-9 - Evaluation of student learning

Saint Paul University applies the regulation of the University of Ottawa, except for section 9.6, which shall read as follows:

The right to a supplemental exam for each student who obtains an «E» as a final grade for a course is determined by the Faculty, approved by the Senate. When a course has a supplemental exam, only the grade obtained after the supplemental exam is used for the grade point average. Both grades (before and after the supplemental exam) appear on the transcript.

Regulation I-10 - Grading system

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • At the first stage of a grade review (section 10.3), the "chair of the academic unit" is the dean of the faculty.
  • The second stage of a grade review, that of the appeal (section 10.3) should read: A student may appeal to the Interpretation of Academic Regulations Committee to contest decisions handed down after an initial grade review (see Regulation 16).

Regulation I-11 - Academic standing, probation and mandatory withdrawal

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-12 - Conditions for obtaining a degree, a certificate or a diploma

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-13 - Distinctions

With the exception of sections 13.1, 13.2, 13.3 and 13.4, Saint Paul University applies the regulation of the University of Ottawa. Section 13.1 shall read as follows:

Governor general medals

Two medals are awarded at the Spring Convocation.

The Silver Medal is awarded to  the student who achieves the highest academic standing upon graduation from a bachelor degree program, taking into account the following criteria: 

  • Graduating from a 4-year bachelor degree program.
  • Receiving his/her degree at the current year's Spring Convocation or received his/her degree at the previous Fall Convocation.
  • Highest cumulative grade point average (CGPA) in the courses required for the degree.

The Gold Medal is awarded to  the student who achieves the highest level of academic excellence in a master's or doctoral degree program, taking into account the following criteria: 

  • Graduating from a master's or doctoral degree program.  The degree may be granted as part of a program with or without thesis.
  • Receiving his/her degree at the current year's Spring Convocation or received his/her degree at the previous Fall Convocation.
  • Has achieved the highest level of academic excellence.

The Registrar Office manages the selection process.

Regulation I-14 - Academic fraud

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • Allegations of fraud in an undergraduate and a graduate course offered at Saint Paul University must be submitted in writing with supporting documentation, to the dean of the faculty offering the course in question.
  • For undergraduate students only, the “Interpretation of Academic Regulations Committee” (see regulation 16) replaces the “Senate Appeals Committee”.

Regulation I-15 - Religious accommodations

Saint Paul University applies the regulation of the University of Ottawa.

Regulation I-16 – Appeal of decision

For all academic matters, a student may appeal a decision to the Interpretation of Academic Regulations Committee (IARC).  However, the student must have exhausted all internal remedies prior to proceeding with an appeal.

A student who wishes to contest a decision must do so within ten business days by lodging his appeal in writing to the IARC president, position held by the secretary general of the University.  The appeal request must include:

  • a detailed letter explaining the situation, his or her motives for the appeal i.e. the reasons for which the decision should be overturned or modified as well as the desired outcome;
  • a list of all internal parties or individuals that were consulted; professor, program director or dean, Council of Undergraduate Studies or the Faculty’s Executive Committee or in cases of academic regulations that fall solely within the scope of the registrar, the staff with whom he or she met and the registrar;
  • all other pertinent documents;
  • student’s contact information (student number, postal address, telephone number, e-mail address) in order to be able to contact him or her.

As soon as the appeal is received, a copy of all the documentation provided is sent to the faculty concerned. The faculty must provide its comments within fifteen working days.

Once the faculty's comments have been received, they are sent to the student who must respond within fifteen working days, after which the IARC will proceed with the appeal.

The president will then convene the IARC.  The student will then be invited to present his appeal and answer questions before the IARC.

In general, the IARC renders its decision within the same day of the hearing.  However, sometimes the committee may request additional information in order to make its decision.

The decision is communicated the following week via e-mail.

IARC decisions are final and without appeal.

The IARC is a committee of the Senate.

 

Part II: Academic Regulations applicable to graduate studies only

Regulation II-1 - Admission to Graduate Programs

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • In section 1.1, offers of admission are issued directly by the Office of Admission, Registrar and Student Services (OARSS) and it is the Vice-Rector Academic and Research who can hear appeals of decisions on the subject.

Regulation II-2 – Graduate Program Requirements

Saint Paul University applies the regulation of the University of Ottawa.

Regulation II-3 – Graduate Enrolment

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • In section 3.3.1.3, requests to transfer from full-time to part-time status must be submitted to the Vice-Rector Academic and Research for approval.

Regulation II-4 – Graduate Research: Supervision, Ethics

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • In section 4.5, the Vice-Rector Academic and Research may request approvals from other committees or authorities in the area of research ethics.

Regulation II-5 – Examinations and Grading for Graduate Studies

Saint Paul University applies the regulation of the University of Ottawa.

Regulation II-6 – Time Limits for Completion of Graduate Degrees and Diplomas

Saint Paul University applies the regulation of the University of Ottawa.

Regulation II-7 - Theses

Saint Paul University applies the regulation of the University of Ottawa with the following precision:

  • In section 7.6.1, all required approvals in research ethics and integrity must be submitted to Saint Paul University’s Research Ethics Board. For more information, contact the Office of Research and Ethics.
  • In section 7.6.6, if a thesis is suspected of not meeting the University’s ethics standards for research, the Vice-Rector Academic and Research must be notified and he will ensure the required follow-ups.
  • In section 7.8.3, when the student has signed a research contract with a confidentiality clause, the student and the thesis supervisor must contact the Office of Research and Ethics before the research begins.
  • In section 7.10.2.1.2, the Vice-Rector Academic and Research is notified of the employment status of a student who submits a thesis. The Vice-Rector then determines whether there is a conflict of interest.
  • In section 7.10.2.2.3, the external examiner is appointed by the Vice-Rector Academic and Research.
  • In section 7.10.2.4.4, the Vice-Rector Academic and Research may refuse an external examiner if he determines there is a possibility of a conflict of interest.
    In section 7.15, the Vice-Rector Academic and Research may hear appeals.