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Convocation ceremonies

Convocation is a joyful and unique event, a time to celebrate with those who have helped you reach your goals – family, friends and members of the University community.

The next convocation ceremonies will take place on June 15, 2018, at Saint Paul University.

Two ceremonies will be held: one in the morning and one in the afternoon.

Date 
Friday, June 15, 2018 

Location

Saint Paul University
223, Main Street
Ottawa, ON
K1S 1C4

Ceremony I

The convocation ceremony will start at 10:00 a.m. and will be held in the Mazenod Chapel.

Graduates need to check in 90 minutes prior to the start of the ceremony in room L-120 at SPU.

Ceremony II

The convocation ceremony will start at 2:00 p.m. and will be held in the Mazenod Chapel.

Graduates need to check in 90 minutes prior to the start of the ceremony in room L-120 at SPU.

Tickets

Tickets will be distributed at a later date – graduating students will be contacted.

Dress code

It is recommended that all graduates and their guests dress in formal business attire. Jeans, cutoffs, shorts and tank tops are not considered business attire.

You will be wearing a black gown with a hood (sash) during the ceremony. Please take into consideration the following:

You may find it very warm, so dress accordingly (i.e. you may not want to wear a suit coat under the gown).

The gowns fall to just below your knee and the neckline has no collar. As a result, your shirt collar and pant legs (or skirt/dress) will show. 

Registration for degree and request for diploma

1. Registration to graduate  

All graduating students must register in order to receive their degree. To receive your diploma, you must apply for it no later than April 16, 2018. You must submit a completed registration for degree and request for diploma form to the Office of the Registrar located at G165 or return it by email in pdf format to: registraire@ustpaul.ca.

If you are expected to graduate, you will receive an email to your @uOttawa.ca address when online registration opens.

2. Your name on your diploma

The way your name has been registered in your uoCampus student center will be exactly the one that will appear on your diploma and transcript. 

Legal name

Please make sure your personal information is accurate by clicking Personal Information in uoZone. Your personal data will be displayed as it currently appears in uoCampus. Your name on the screen (your “primary name”) will be the one that will show on your official documents, such as your diploma and transcripts.

How to change your name

To change your primary name, go to the Office of the Registrar and submit a Request for Name Change form, along with the supporting documents listed on the form.

For your name change request to be processed before your diploma is printed, you must submit your form by March 31.

If you have recently asked for a name change, it may take up to one week before the change appears.

Note: In order to receive your diploma, you must ensure all fees, fines or any other accounts owed to the University are paid.

Diplomas

The graduates will receive one (1) regular-size diploma (21.6 cm by 26.7 cm).

At any time after Convocation, you can order a duplicate copy or a large format diploma (43.2 cm by 35.6 cm) at InfoService of the University of Ottawa.

Rental of gowns and hoods

Once you have registered for your diploma and ceremony, you’ll need to arrange for your gown and hood rental.

Mandatory: All candidates must wear academic gowns and hoods for the convocation ceremony. The academic regalia of all Saint Paul University degree programs include a specific hood for each degree.

The online gown and hood rental service is available starting on Friday, April 13, 2018, at 10:00 a.m. EST and closing on Tuesday, May 29, 2018, at 5:30 p.m. EST.

Gowns return

Gowns must be returned within 20 minutes after the end of the ceremony.

Photography

A professional photographer will be on site.

Your guests are permitted to take pictures during the ceremony, but must remain at their seat to do so.

You will be able to take your own pictures in your gown for up to 20 minutes after the ceremony. 

Thank you in advance for your participation.