Saint Paul University
223 Main Street
Ottawa, Ontario, Canada
K1S 1C4
Phone: 1-800 637-6859
Email: info@ustpaul.ca
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Chief Librarian

Download the PDF Summary and Qualifications

Administrative Unit : Bibliothèque et Archives Jean-Léon-Allie
Supervisor : Vice Recteur Enseignement et Recherche
Hours : 35.00



Functions :

EXTENDING JOB POSTING

Saint Paul University is a bilingual Catholic institution of higher learning federated with the University of Ottawa. Saint Paul University seeks to promote excellence in teaching, research and professional formation at the international, national and local level.

JOB TITLE: Chief Librarian / Bibliothécaire en chef

Salary scale: Librarian 3

Start date: Immediate (the position is currently vacant)

SUMMARY OF DUTIES:

Under the direction of the Vice-Rector, Academic and Research, the Chief Librarian of the Jean-Léon-Allie, O.M.I. Library and Archives is responsible for:

  • planning, organizing, managing, monitoring and assessing library activities by developing policies and regulations for internal management,
  • developing and implementing programs and services in order to enhance use of the library for the University community, as well as other users,
  • recruiting and ensuring the training of professional and support staff,
  • preparing and administering the budget,
  • sitting on various committees, including as an ex officio member of the Saint Paul University Senate,
  • working in close collaboration with the University of Ottawa library regarding various services and activities.

 DUTIES:

A. PLANNING (40%)

1) Plan and organize services and operations in keeping with the library’s mission.

2) Formulate and implement policies, regulations and procedures necessary to the smooth running of the library.

3) Assess, in consultation with the professional and support staff, and in consultation with professors and students, the library’s services with a view to improving them and, to do so, determine the needs of personnel, training and equipment. Supervise the implementation of improvements and new services.

4) Research trends and best practices in library science.

B. ADMINISTRATION (35%)

1) Direct all library operations.

2) Participate in meetings of the Saint Paul University Senate and other committees, meetings, gatherings, projects, etc., at the University level as a representative of the library.

3) Prepare reports on the library for assessments of different programs of the University.

4) Prepare an annual report for members of the Senate Library Committee.

5) Receive all correspondence regarding the library and respond to it, or delegate employees to respond, when appropriate.

6) Supervise the writing and periodic revising of the collections development policy. Participate in the selection of documents and the updating of collections, in collaboration with the librarian who is responsible for collections development.

7) Solicit, in collaboration with the director of Development, donations of books in order to increase the collection.

8) Act as the principal representative of the library to the University community and to the general population.

C. HUMAN RESOURCES MANAGEMENT (15%)

1) Ensure that library staffing is sufficient (within the context of the University’s budget), that internal training for employees allows them to carry out their responsibilities, and that a performance evaluation process that conforms to University regulations is in place.

2) Resolve problems related to duties and staff that are beyond the responsibilities of heads of services.

3) Ensure that leave forms and time sheets of all employees are completed properly, signed and sent to Human Resources.

4) Supervise the work of staff under his or her responsibility.

D. FINANCIAL RESOURCES MANAGEMENT (10%)

1) Create and administer the library’s annual budget.

2) Negotiate the allocation of funds and the creation or revision of positions with the University administration, among other things. To this end, prepare reports and provide statistics.

3) Bear ultimate responsibility for all expenditures made on behalf of the library.

4) Keep abreast of changes in the library’s financial activity, especially by reading monthly statements.

5) Sign orders for equipment and supplies, and approve most invoices.

 

Experience :

EDUCATION AND EXPERIENCE

  • Master’s in Library Science (or equivalent work experience).
  • B.A. or Master’s degree in one of the University’s areas of expertise (Philosophy, Theology, Canon Law, Conflict Studies, Counselling, Public Ethics, Social Communications, or Human Relations and Spirituality).
  • Significant experience in managing a library or large operation (preferably in a University context), including the management and supervision of professional and support staff.
  • Proven experience in the financial management of a library or large operation.

 ESSENTIAL QUALITIES

  • Fully bilingual.
  • Knowledge of the university environment, and preferably a religious one.
  • Excellent oral and written communication skills.
  • Excellent management skills, including interpersonal relations management.

 Interested candidates should send their curriculum vitae, along with a cover letter including your salary expectations, to André Lacaille, Director of Human Resources, at rh-hr@ustpaul.ca by January 4th, 2013.

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