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Tri-Agency Grants

2014 Tri-Agency Financial Administration Guide: 

The administration of funds granted by an Agency is carried out by the grantee, the institution and the Agency.

Refer to the Memorandum of Understanding on the Roles and Responsibilities in the Management of Federal Grants and Awards for more details on administration of funds granted. The present document provides essential guidelines, rules and regulations of financial management in research.


SSHRC: Regulations, Policies and Related Information

All SSHRC applicants and SSHRC grant holders must comply with the Regulations Governing Grant Applications and with the regulations set out in the Tri-Agency Financial Administration Guide.

Grant holders must also comply with the Tri-Agency Open Access Policy on Publications. See SSHRC’s Open Access overview for more information. 


General guidelines for Grantholders: Internal Grants

Please note that

  •   Refunds may require up to 5 working days.
  •   Original receipts are required. In the event that an original is lost, an affidavit will be accepted.
  •   Up to 10% of a grant may be transferred to a different budget line. Regulations, such as travel costs, still apply.
  •   University policies for travel, rates, use of a personal car, banquets and alcohol are in effect.
  •   At the end of a grant, the balance returns to the University.



  •   Faculty

Full-time professors with tenure or in a tenure-track position.


  •   Assistants

- Graduate students are eligible.  

- A researcher can end a contract at any time without warning or compensation.


Eligible costs are, among others:

  • Personnel

Research Assistants: graduate students

  • Travel

- For research purposes within the framework of a project.

- For the dissemination of research findings in academic venues: faculty and graduate students

- Travel related to interuniversity agreements

- Travel costs of invited speakers

Please note that  

- Air tickets should be for the lowest fare available and not exceed the cost in economy.

- For travel within 250 km of Ottawa, only car, train and bus tickets are eligible.

  • Les frais de traduction dans le cadre des programmes d’appui à l’édition.


Ineligible costs are, among others:

  •  Costs incurred before the grant is awarded;
  •  Expenses exceeding the authorized budget line or the amount of the grant;  
  •  Activities and dissemination for the general public;
  •  Hiring parents;
  •  Professional honoraria;
  •  Travel cancellation insurance;
  •  Travel health insurance fees;
  •  Costs related to passport renewal;
  •  Costs related to cell and/or smart phones;
  •  The preparation and defence of a thesis;
  •  Alcohol;
  •  Tips;
  •  Participation at a conference other than the one approved by the Research Committee.