Saint Paul University has established exchange programs with universities around the world. These institutions allow Saint Paul University students to do exchanges every year. Students spend from one semester to a full academic year at the other university. Credits gained in the host university will be taken into account by the home university.
This program will allow students to broaden their learning and acquire new knowledge in a different cultural environment from their own. This program offers a unique opportunity for students to study at a foreign university for a single term or an entire academic year, with equivalent credits to their home university degree. Also, this program allows student to continue to obtain financial aid from Saint Paul University, or under provincial and/or federal loan and bursary plans.
Who is eligible for this program?
To be eligible, students must:
Be registered in a regular undergraduate or graduate program, and enrolled full-time at Saint Paul University at the time of application;
Be a Canadian citizen or a permanent resident. Students registered in the co-operative education (co-op) programs are eligible;
Have completed at least one year of university studies or the equivalent (24 credits completed on or before March 1 of each year);
Obtain an academic record from their faculty;
Have a minimum cumulative grade point average of B (6);
Have command of the official language of the host institution, if required;
Have paid tuition and general fees to Saint Paul University before leaving;
Obtain written approval signed by both the office of the Faculty and the International Services Office.
Exchange students from foreign universities who wish to come to study at Saint Paul University must first contact the international relations office of their home institution to find out the conditions for applying.
They must pay their tuition and general fees to their home institution before departing for Canada. They are exempted from paying tuition and general fees to Saint Paul University during the exchange period. However, students are fully responsible for costs related to board, lodging, travel and other compulsory campus fees, including a subscription to the University Health Insurance Plan (UHIP). There is NO exception, even if the students have arranged for overseas insurance coverage in their home country.
All the files from prospective candidates must be sent by the international offices of partner institutions to the Director of the International Services Office at Saint Paul University.
The Director of International Services will send the documents to the Faculty for evaluation.
Once the applications are approved, the Faculty provides a letter of acceptance necessary for study permits, and the International Services Office prepares welcome letters and an information package.
Students will receive all the documents from the international offices of their home institutions at the end of June or at the beginning of November, depending on the students’ participation period in the exchange.
The deadlines for the application are: April 15, for September (Fall session), which may be extended to May 15, if the delay is due to the TOFEL test, the official transcript, or the letter of acceptance – and if there are no more than 200 applicants, the deadline could be extended to the end of June; orOctober 15 for January (Winter session)
The International Services Office prepares welcome services according to the information provided by counterpart of the partner university, such as pickup of the student at the airport; housing; campus and regional tours; etc.
an official transcript (the most recent) – the transcript must be in French or English or translated into one of these languages. Any translated document must bear the stamp of the International Office of the home institution;
a letter of motivation from the student explaining his/her interest in participating in the exchange program (training objectives during the exchange program);
a letter of recommendation from a professor or from the student's faculty, department or school;
a language proficiency test, if relevant;
a curriculum vitae (resumé).
The exchange students must write a letter of interest, have the authorization from the Faculty for their selected courses at the host university, and have their application form signed by the Faculty.
The Faculty prepares a letter of authorization and an official transcript for completing each students' application.
Once the application is completed, the Faculty sends all the documents to the Director of International Services for final approval.
The International Services Office is responsible for sending out the applications to the counterpart office in the host University.
Letter of acceptance
A letter of acceptance may be sent directly to the student by mail to the address indicated on the application form or to the International Services Office at Saint Paul University.
The student or the International Services Office must inform each other as soon as the letter of acceptance has arrived.
Passport and visa
Students must apply for their passport and start the visa process immediately after they receive the letter of acceptance from the host institution.
The International Services Office provides the necessary information regarding the visa, as well as information about housing and job opportunities at the host university.
Course registration at Saint Paul University
Students must register for a regular full-time course load for an academic year or one semester at Saint Paul University before starting their application.
Once students receive the letter of acceptance from the host institution, they should cancel their course registration in writing with their signature (e-mails are not accepted; faxes are).
Students must sign a course cancellation form, which is prepared by the Faculty;
The administrator of the Faculty changes students' regular full-time course registration to the TRANSFER OF CREDITS code.
Exchange students must pay their tuition and general fees before leaving to go to their host University.
Scholarships and financial aid
If the student is eligible for scholarship or financial aid, he/she will continue to receive it during his/her exchange. Students must indicate clearly on the financial aid form the intention of taking part in an exchange program.
In order to receive the funding on time, students must apply for financial aid before May 1 or September 30 ofeach year.
Students who are taking part in an exchange during an academic year must contact the ScholarshipsOffice at Saint Paul University to book an appointment with the scholarship officer to discuss arrangements in order to receive their funding.
Transcripts and official documents from host institution
Exchange students are responsible for obtaining an official transcript from their host institution.
If the host institution does not issue official transcripts, the students must ask individual professors to prepare a certificate or a letter.
These documents must be printed on the host institution's letterhead, must bear the institution's seal and must be signed by an appropriate authority. They should clearly indicate the title of the course, the number of hours per week, the length of the course (start/end dates), and the class average.
All official transcripts must be submitted to Saint Paul University in either French or English. Students are responsible for obtaining an official translation of those documents.
Students should contact the International Services Office upon their return, submit the official transcript (or other official document) from the host institution, and submit the International Services Office questionnaire on their experience abroad.
The second installment of their mobility scholarship (if eligible) will be paid once they submit the transcript and the questionnaire.