Saint Paul University has established exchange programs with different Universities in the world. These establishments will allow Saint Paul University to exchange our students every year. The students will spend from one semester to a full academic year in the other university. Credits gained in the host university will be taken into account by the University of Origin.
Exchange program partners:
What is the international exchange program?
This program will allow students to broaden their learning and acquire new knowledge in a different culture environment from their own. This program offers a unique opportunity for students to study in a foreign university for a single term or a whole academic year with equivalent credits to their home university degree. Also this program allows student to continue to obtain their financial aid from Saint Paul University, or under provincial and/or federal loan and bursary plans.
Who are eligible to be part of this program?
To be eligible, students must :
- Be registered in a regular undergraduate or graduate program and enrolled full-time at Saint Paul University at the time of application
- Be a Canadian citizen, a permanent resident. Students registered in the co-operative Education programs (CO-OP programs) are eligible;
- Have completed at least one year of university studies or the equivalent (24 credits completed on or before March 1 of each year)
- Obtain an academic record from their faculty
- Have a minimum cumulative grade point average of B (6)
- Have command of the official language of the host institution, if required
- Have paid tuition and general fees to Saint Paul University before leaving
- Obtain an approval signed by both the office of the faculty and International Services
- The exchange students from foreign Universities who wish to come to study at Saint Paul University must first contact the international relation office of their home institution to find out the conditions for applying.
- They must pay their tuition and general fees to their home institution before departing for Canada. They are exempted from paying tuition and general fees to Saint Paul University during the exchange period. However, students are fully responsible for costs related to board, lodging, travel and other compulsory campus fees, including a subscription to the University Health Insurance Plan (UHIP). There is NO exception, even if the students have arranged for overseas insurance coverage in their home country.
- All the files from prospective candidates must be sent by the international offices of partner institutions to the Director of the International Services Office at Saint Paul University.
- The Director of International Services will send the documents to the faculty for the evaluation
- Once the applications are approved, the Faculty provides a letter of acceptance necessary for study permits, and the International Services Office prepares welcome letters and information package
- The students will receive all the documents from the international offices of their home institutions at the end of June or at the beginning of November depending on the students’ participation period in the exchange.
- The deadlines for the application are: April 15, for September (Fall session), may possibly be extended to May 15, if the delay is due to the TOFEL test, or the official transcript; or the letter of acceptance; and if there is not more than 200 applicants, the deadline could be extended to the end of June. October 15: for January (Winter session)
- The International Office prepares welcome services according to the information provided by counterpart of the partner University, such as pick-up of the student at the airport; housing; campus and regional tours; etc.
- List of documents required with each application:
- International Exchange Programs form of the International Services of Saint Paul University
- an official transcript (the most recent)-- the transcript must be in French or English or translated into one of these languages. Any translated document must bear the stamp of the International Office of the home institution;
- a letter of motivation from the student explaining his/her interest in participating in the exchange program (training objectives during the exchange program);
- a letter of recommendation from a professor or from the student's faculty, department, or school;
- a language proficiency test if relevant;
- a curriculum vitae (résumé).
- Application :
- The exchange students must write a letter of interest, have the authorization from the Faculty for their selected courses in the host University, and have their application form signed by the Faculty,
- The faculty prepares a letter of authorization and an official transcript for completing the application of the students.
- Once the application is completed, the Faculty sends all the documents to the Director of the International Services for final approval.
- The International Office is responsible for sending out the applications to the counterpart office in the host University.
- Letter of acceptance:
- A letter of Acceptance may be sent directly to the student by mail to the address indicated on the application form or to the International Services Office at Saint Paul University;
- The student or the International Office must inform each other as soon as the letter of acceptance arrived.
- Passport and Visa
- The students must apply for their passport and start the visa process immediately after they receive the letter of acceptance from the host institution.
- The International Office provides the necessary information regarding the Visa, and information about housing, job opportunities in the host University.
- Course registration at Saint Paul University
- The students must register to a regular full-time course load for an academic year or one semester at Saint Paul University before starting their application;
- Once the students receive the letter of acceptance from the host institution, they should cancel their course registration in writing with their signature (e-mails are not accepted; faxes are);
- The students must sign a course cancellation form which is prepared by the Faculty;
- The administrator of the Faculty changes students regular full-time course registration to the TRANSFER OF CREDITS code;
- The exchange students must pay their tuition and general fees before leaving to go to their host University.
- Scholarship and Financial Aid
- If the student is eligible for scholarship or financial aid, he/she will continue to receive it during his/her exchange. Students must indicate clearly on the financial aid form the intention of taking part in an exchange program.
- In order to receive the funding on time, the students must apply for financial aid before May 1st or September 30th of each year;
- Students who are taking part in an exchange during an academic year must contact the Scholarship Office at Saint Paul University to book an appointment with the scholarship officer to discuss arrangements in order to receive their funding;
- Transcripts and official documents from host institution
- The exchange students are responsible for obtaining an official transcript from their host institution
- If the host institution does not issue official transcripts, the students must ask individual professors to prepare a certificate or a letter.
- These documents must be printed on the host institution's letterhead, must bear the institution's seal and must be signed by an appropriate authority. They should clearly indicate the title of the course, the number of hours per week, the length of the course (start/end dates) the class average.
- All official transcripts must be submitted to Saint Paul University in either French or English. Students are responsible for obtaining an official translation of those documents.
- Students should contact International Services upon their return, submit the official transcript (or other official document) from the host institution and the International Office questionnaire on the experience abroad;
- The second installment of their mobility scholarship (if eligible) will be done once they submit the transcript and the questionnaire;